Online Travel Registration

UF is committed to ensuring the health and safety of every student, faculty, and staff member while abroad on university business. To fulfill this commitment, UFIC provides 24-hour emergency contact, monitors international events, informs program participants of potential health and safety issues and provides international health insurance that includes emergency medical evacuation and repatriation coverage. To receive this service all UF students, faculty and staff traveling outside the US on official university business must complete an Online Travel Registration.

International Travel Screening and Visitor Policy

If you plan to travel abroad, please review the UF Travel webpage for travel policy information and updates on new state requirements. If you are traveling with a UF-owned item (e.g. your UF-owned laptop, tablet, or hard drive), visit the myAssets Portal to submit a foreign travel request prior to departure.  

If you plan to host collaborators or visitors from abroad, or host foreign nationals, please should review UF Visitor Policy to ensure compliance with U.S. export controls, trade sanctions, embargoes and state statute.  Additional information on the UF Visitor review process can be located on the International Scholar Visit webpage.

Worldwide Caution

Due to increased tensions in various locations around the world, the potential for terrorist attacks, demonstrations or violent actions against U.S. citizens and interests, the Department of State advises U.S. citizens overseas to exercise increased caution.  U.S. citizens should:

Travel Registry for Faculty, Staff and Graduate Students

All University of Florida faculty, staff and graduate students who are traveling abroad on University business (such as conferences, research, meetings, etc.) are required to register with the UF International Center prior to initiating travel. (Please note: Personal travel such as vacation or family visits should not be registered.) If a trip combines personal and professional business, please register for the dates on which you will be conducting university business. By completing this registration, faculty, staff, and grad students will be enrolled in the CISI Emergency and Health Insurance Plan. This plan provides comprehensive health insurance with no deductible, including emergency evacuation, repatriation, travel assistance services and security coverage. This insurance is made possible with the support of the Office of the Provost, at no charge to the traveler. We would also kindly ask you to let us know if your travel plans change, so that we can remove your registration accordingly and don’t accidentally check in with you, if there is an alert in your country of destination. Please always carry your insurance card with you, as CISI will ask for it, when you file a claim with them. Finally, please do not register any travel more than 6 months in advance.

If you need an official letter confirming your insurance coverage for visa purposes, please contact John Mulligan. For TA purposes, your CISI card (that you will be able to print upon registration) is sufficient.

Please note that UF faculty leading study abroad programs / study tours are not eligible for this plan and will still need to obtain health insurance through our office. Faculty on these types of programs will not need to register with the International Travel & Insurance Registry. Insurance costs for faculty on study abroad programs will be part of the program budget. Faculty on study tours that are not billed through our office will pay the regular charges.

To register an international trip online and obtain coverage, simply log on with your Gatorlink username and password and your UF directory information will be automatically displayed. Please provide emergency contact information, all cities of destination, dates and foreign site contact information, then you will be prompted to print your CISI ID Card and policy brochure.

UF’s Travel Office recommends the TripSource website as a resource to help UF faculty and staff make informed decisions concerning travel restrictions.

Emergency Assistance offered by CISI

 

INTERNATIONAL TRAVEL & INSURANCE REGISTRY

 

If you have any question, please contact John Mulligan.

Travel Registry for Student Group Travel

All students traveling abroad as part of a group with a UF Medical mission or a service program, a FAB program, or any other non-credit bearing program outside the US, must complete the Student Travel Registry and purchase CISI health insurance through the UFIC. The cost is $39.38/month or $10.73 per week/per person up to three weeks (effective August 1st and subject to change with contract renewals) to be paid by check or cash.

 

STUDENT TRAVEL REGISTRY

 

Since student group travel will need to be approved by the UFIC first, the group leaders should submit the following to the UFIC:

  1. A complete itinerary of the proposed trip, including contact information onsite to be sent to the John Mulligan.
  2. A completed CISI group enrollment spreadsheet as an Excel file.
  3. One check made out payable to the University of Florida that covers all trip participants at $39.38/month per person, or $10.73 per week/per person up to three weeks (effective August 1st and subject to change with contract renewals) submitted to the front study abroad desk at UFIC.

IMPORTANT: Accompanying faculty will also need to purchase CISI insurance and will need to complete the International Travel & Insurance Registry.

If you have any question, please contact John Mulligan.

Travel Registry for an Individual Student

Students on individual international trips that have been approved by UF will need to register with the Student Travel Registry and purchase CISI health insurance through the UFIC by submitting the CISI enrollment form and the associated fee to be paid by check or cash.

 

STUDENT TRAVEL REGISTRY

 

If you have any question, please contact John Mulligan.

For technical issues, please submit a ticket to UFIC-IT here.